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EndNote at Rowan University

Guide to Using EndNote for students, faculty, and staff at Rowan University

Updating References

EndNote can search PubMed and Web of Science for updates and corrections to references already in your library.  This feature will only work for references that have a DOI, or reliable entries in the author, journal title, and year of publication fields that it can match on.  

Select an individual reference or a small group of references to check, and then go to References > Find References Updates.

Update Reference

EndNote will search for any changes and if any are found will display a side by side comparison:

Reference Update

Scroll through and compare the changes and decide if the updates are needed for your reference.  In some case the changes may not be needed, such as a change from using an author's full name to using only the initial of the first name.  However, in other cases such as the addition of a DOI or a change in the ISSN number then accepting the updates are warranted.   

Click the "Update All Fields" button to accept all changes in the reference, or click "Update Empty Fields" to update only the empty fields in your existing references with new data.

Update all fields

Remember to click "Save Updates" to save the changes.

Save update

Dealing with Duplicate References

Adding references from many different databases can lead to having the same reference 2 or more times in your EndNote library.  Fortunately, EndNote has the ability to find and delete duplicate references from a library. 

To locate duplicates in an EndNote library make sure you are  in the All References group and go to References > Find Duplicates

Finding Duplicates

References that EndNote thinks are duplicates will be put into a Duplicate References group and a new window will appear that allows you to review the duplicates one by one and decide whether to keep both references or delete one.  Make sure you are not deleting a reference that is already cited in a document.  The older (first entered) reference will always appear in the left column. 

Dealing with Duplicates

By default, references are considered duplicates if they have the same reference type (such as Journal Article or Book), and the Author, Year, and Title fields are identical. The criteria for detecting duplicates can be changed in EndNote's preferences settings. Go to Edit > Preferences.

Preferences for Duplicates

Select "Duplicates" from the options on the left and check or uncheck the boxes next to the fields that EndNote will compare to decide whether a duplicate reference exists.

Set duplicate preferences

Need EndNote Help from a Rowan Librarian?


Kevin Block at RowanSOM
856 566-6804

Ben Saracco at CMSRU


Sharon Whitfield at CMSRU
​856 342-2522

A Shared Service of the Rowan Medical Libraries


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