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AMA Publication Style: PDFs and Attaching Files

Tips and guidelines on using the AMA Publication Style

Attaching and Viewing Files

Attaching files, such as PDFs, Word documents, PowerPoint or Excel files keeps the full text of your references, and any supporting files easily accessible within your EndNote library. (See Finding Full Text to learn how to search for the full text PDFs of an article.) 

DO NOT attach figures, charts or graphs that you want to cite using the file attachment feature. (See Create and Edit Reference for more information.)

    

Attaching Files

There are multiple ways to attach PDFs and other files to the corresponding EndNote reference. You can also attach multiple files to a reference.  

  • Locate the file on your computer and click and hold the file while dragging it using the mouse over to its corresponding reference, release and it will automatically attach to the reference.

Highlight and drag file>Drop file over EndNote referenceUse the 

  • Use the Attach File button located at several places within an EndNote reference’s record. Highlight the reference you want to attach a file to and click the Attach File button.

Attach file button

Select the file you want to attach from your computer and click Open to attach the file to the reference

  • Using the navigation drop-down menu. Select the reference, go to Reference > File Attachment > Attach File

Attach file from Reference menu

 

When attaching PDFs the name of the PDF will automatically be changed to a combination of the author and the title of the reference.  You can change the attached filed naming convention from the navigation drop-down menu under Edit > Preferences > PDF Handling

Attaching PDF will change the name.

Importing multiple PDFs

EndNote can also import a PDF or a folder of PDFs into your library and automatically attach them to the corresponding reference provided the reference and the PDFs have DOIs.  

in your EndNote library use File > Import > Folder.  Select "File" if you are only importing a single PDF or Folder if you are importing multiple PDFs stored in a folder.

Import PDFs

Use the Browse button to navigate to the file or folder where the PDFs reside, select any additional options you wish and click "Import" to import the PDFs.

Select folder of PDFs

Provided the references in your EndNote library and the PDF both contain the DOI EndNote will automatically match and attach the PDF to its corresponding reference in your library. 

 

 

EndNote Help

Guide and videos tutorials from the creators of EndNote, Clarivate Analytics. 

Contact a Rowan Librarian specializing in EndNote

PDF Viewer

You can open, view, annotate and perform other functions to PDFs attached to references by clicking the PDF tab.